Sunsama

Overview

Sunsama isn’t just another task manager—it’s a daily planner designed to help you work with calm and focus. By combining your tasks, calendar, and goals into a unified daily planning ritual, Sunsama helps you be realistic about what you can accomplish each day.

Quick Stats

Aspect	Details
Best known for	Mindful daily planning with guided workflows
Founded	2018
Integrations	20+ popular tools
Free Trial	14 days
Average Time Saved	2-3 hours/week
User Satisfaction	4.8/5 stars

🌟 Key Features

Daily Planning Ritual

The Morning Ritual Flow

1. Calendar Review - See all meetings and blocked time
2. Task Collection - Pull tasks from integrated tools
3. Time Estimation - Assign realistic durations
4. Workload Balance - Ensure you’re not overcommitting

💡 Pro Tip: The ritual takes 5-15 minutes and sets the tone for a productive day

Calendar Integration

• Two-way sync with Google Calendar and Outlook
• Drag tasks onto your calendar to time box
• See all your meetings and tasks in one view
• Automatic task scheduling around meetings

Focus Mode

• Integrated timer for each task
• Spotify integration for focus music
• Distraction-free interface
• Automatic time tracking

Daily Shutdown

End your day intentionally by:

• Reviewing what you accomplished
• Moving incomplete tasks
• Reflecting on your productivity
• Planning tomorrow’s priorities

🎯 Unique Approach

The Sunsama Philosophy

Core Principles

Principle	How It Works
Realistic Planning	AI-assisted workload warnings when you plan too much
Work-Life Balance	Automatic daily shutdown reminders
Mindful Reflection	Guided prompts for daily/weekly reviews
Single Source of Truth	Unified dashboard for all tasks and calendars

Behavioral Design Elements

• Gentle Nudges: Soft reminders instead of harsh notifications
• Progress Celebration: Daily accomplishment summaries
• Momentum Building: Task rollover without guilt
• Focus Protection: Do Not Disturb modes during deep work

🔗 Integrations

Integration Ecosystem

Task Management

Tool	Features	Sync Type
Todoist	Full task sync, labels, projects	Two-way
Asana	Tasks, subtasks, custom fields	Two-way
Trello	Cards, checklists, due dates	Two-way
Notion	Database items, properties	One-way
ClickUp	Tasks, time tracking	Two-way
Jira	Issues, sprints, epics	Two-way

Calendar & Communication

Tool	Features
Google Calendar	Events, reminders, multiple calendars
Outlook	Calendar events, tasks
Slack	Create tasks from messages
Gmail	Turn emails into tasks

💰 Pricing Analysis

Pricing Tiers

Plan	Price	Features
Monthly	$20/month	All features, cancel anytime
Annual	$16/month ($192/year)	Save $48/year
Team	Custom	Volume discounts, admin tools

Value Proposition

ROI Calculator

• Time Saved: 2-3 hours/week = 8-12 hours/month
• Hourly Value: If your time is worth $50/hour = $400-600/month saved
• Stress Reduction: Users report 40% less work anxiety
• 14-day free trial: Full access to test the value

📊 User Survey: 87% of users say Sunsama pays for itself within the first month

📚 Best Practices

Getting Started Guide

Week 1: Foundation

• Complete onboarding flow
• Connect calendar and one task tool
• Practice daily planning ritual
• Set up work hours

Week 2: Optimization

• Add more integrations
• Customize keyboard shortcuts
• Create task templates
• Set up weekly objectives

Week 3: Mastery

• Refine time estimates
• Use focus mode effectively
• Implement themed days
• Track productivity patterns

Power User Tips

1. Keyboard Shortcuts: Master these for 2x speed

   • P - Start planning
   • Space - Toggle task complete
   • T - Add time estimate
   • Tab - Navigate between panels

2. Time Boxing Strategies

   • Add 20% buffer to estimates
   • Block focus time on calendar
   • Use Pomodoro timer integration

3. Integration Workflows

   • Auto-import from Slack daily
   • Use Zapier for custom workflows
   • Create email filters for task creation

👥 Who Should Use Sunsama

Ideal User Profiles

Perfect Fit ✅

Profile	Why It Works
Busy Executives	Balances meetings with strategic work
Knowledge Workers	Balances deep work with meetings
Remote Workers	Creates structure without micromanagement
Consultants	Manages multiple client projects
Managers	Balances meetings and strategic work
Startup Founders	Prevents burnout during high-stress periods

Consider Alternatives ❌

Profile	Why It Might Not Work	Alternative
Large Teams	Limited collaboration features	Asana, Monday
Students	Price point too high	Todoist, Notion
GTD Purists	Different methodology	OmniFocus, Things
Minimal Users	Too many features	Apple Reminders

🏆 Final Verdict

Scoring Breakdown

Category	Score	Notes
User Experience	9.5/10	Beautiful, intuitive interface
Features	8.5/10	Comprehensive but not overwhelming
Integrations	9/10	Covers all major tools
Value for Money	7/10	Premium price, premium experience
Support	8.5/10	Responsive, helpful team
Overall	8.5/10	Top-tier daily planner

Bottom Line

Sunsama is a premium tool that delivers premium value for the right user. If you’re struggling with overwhelm, work-life balance, or simply want a more intentional approach to your daily work, Sunsama’s unique blend of planning rituals and calendar integration makes it worth the investment.

30-Day Money-Back Guarantee

Try Sunsama risk-free. If it doesn’t transform your workday within 30 days, get a full refund—no questions asked.