Todoist
Powerful task organization with natural language processing and GTD methodology support across all platforms.
Platforms
Best For
Individuals and teams who want a simple yet powerful task manager with excellent cross-platform support.
Category
Task ManagementPros
- Excellent natural language processing
- Robust free plan
- Cross-platform synchronization
- Strong community and templates
- Intuitive and clean interface
Cons
- Free plan limited to 5 projects
- Premium features can be expensive
- Interface can feel overwhelming
- No built-in time tracking
- No calendar view in free plan
Key Features
Overview
Todoist has been a leader in task management since 2007, helping over 30 million people organize their work and personal lives. Its strength lies in combining simplicity with powerful features that grow with your needs.
Quick Stats
| Aspect | Details |
|---|---|
| Founded | 2007 |
| Users | 30+ million |
| Tasks Completed | 2+ billion |
| Integrations | 80+ apps |
| Platforms | 10+ platforms |
🌟 Key Features
Natural Language Input
Simply type “Meeting with John tomorrow at 2pm #work @office” and Todoist automatically:
- Sets the due date for tomorrow at 2pm
- Adds it to your Work project
- Tags it with the @office label
Project Organization
- Nested projects and sub-projects
- Color coding for visual organization
- Templates for common workflows
- Section headers for better structure
Smart Filters
Create custom views like:
- “All tasks due this week assigned to me”
- “High priority tasks with no due date”
- “Tasks created more than 30 days ago”
💰 Pricing Analysis
Pricing Tiers
| Plan | Price | Key Features |
|---|---|---|
| Free | $0 | Up to 5 active projects, 5 collaborators per project, 1 week activity history |
| Pro | $4/month (annual) | 300 active projects, 25 collaborators, unlimited history, reminders, labels & filters |
| Business | $6/user/month (annual) | Everything in Pro + team inbox, admin features, priority support |
Value Comparison
💡 Pro Tip: The Pro plan at $4/month offers excellent value for individual users. The jump from 5 to 300 projects alone justifies the upgrade for most users.
🎯 Best Use Cases
- Personal Productivity: Track everything from grocery lists to life goals
- Project Management: Coordinate team tasks and deadlines
- GTD Implementation: Perfect for Getting Things Done methodology
- Student Organization: Manage assignments, exams, and study schedules
🔗 Integration Ecosystem
Todoist integrates seamlessly with:
- Calendar Apps: Google Calendar, Outlook
- Communication: Slack, Microsoft Teams
- Automation: Zapier, IFTTT
- Time Tracking: Toggl Track, RescueTime
- Note-Taking: Notion, Evernote
📚 Getting Started Guide
- Start with the inbox and process items into projects
- Use the Quick Add shortcut (Q) to capture tasks instantly
- Set up recurring tasks for regular activities
- Create template projects for repeating workflows
- Use labels for contexts (@home, @office, @errands)
🏆 Final Verdict
Scoring Breakdown
| Category | Score | Notes |
|---|---|---|
| User Experience | 9/10 | Clean, intuitive interface |
| Features | 8/10 | Comprehensive for task management |
| Natural Language | 10/10 | Industry-leading NLP |
| Value for Money | 9/10 | Generous free tier, fair pricing |
| Cross-Platform | 10/10 | Available everywhere |
| Overall | 9.2/10 | Top-tier task manager |
Bottom Line
Todoist strikes the perfect balance between simplicity and functionality. While power users might miss advanced features like Gantt charts or built-in time tracking, its elegant design, powerful natural language processing, and reliable sync make it an excellent choice for most productivity needs.
Who Should Choose Todoist?
✅ Perfect for: Individuals and teams wanting powerful task management with natural language input
❌ Skip if: You need built-in time tracking, Gantt charts, or complex project management features
Ready to try Todoist?
Start with their free (5 projects) to see if it fits your workflow.
Get Started